Office Coordinator

Location: Jacksonville, FL

Type: Full Time

Min. Experience: Entry Level

iVenture is looking for an Office Coordinator that will be based out of our Jacksonville office.  The ideal candidate is highly customer service driven, detail-oriented with a desire to learn new things.  This position completes a variety of administrative tasks to ensure efficient day-to-day office operations. 

Responsibilities

  • Deliver exceptional service to staff, clients and guest
  • Process incoming and outgoing mail and deliveries
  • Monitor and maintain the appearance of common office areas which includes front area, conference rooms and breakroom areas and ensure adequate levels of supplies are in stock
  • Oversee front desk activities such as greeting guests and assisting staff with office needs
  • Provide assistance as needed in the assembling of company documents and reports
  • Assist Human Resource department with new hire tasks which include new employee desk set up and preparation of welcome baskets
  • Respond to client and company requests in a timely, accurate, positive and professional manner
  • Communicate proactively with pertinent staff regarding open items, problems, or other important items in a timely manner
  • Events coordination and participation in our events committee
  • Answer and direct phone calls as needed
  • Other administrative support across departments as needed

Qualifications

  • 1-3 years of related job experience
  • Proficient in Microsoft Office programs
  • Strong time management and organizational skills
  • High attention to detail
  • Demonstrates initiative and is proactive
  • Passionate and enthusiastic, with a desire to learn new skills
  • Maintain high level of professional customer service and be a team player
  • Excellent written and verbal communication skills
  • Be able to work in a busy, fast paced office environment while coping with frequent interruptions

Whats in It For You?

  • Competitive salary 
  • 401K w/4% match
  • Excellent health, dental, vision benefits
  • Three weeks paid time off for your first year
  • Mileage reimbursement
  • iVenture is rated by employees as a “Best Place to Work” with a strong culture and exceptional core values.

Additional Information:

  • Valid driver’s license and insurance with reliable transportation.  This position will require some local travel and periodic travel to our remote offices for special events
  • Drug-free and non-smoker. Smoking is prohibited at all client sites and iVenture offices
  • Applicant selected will be subject to a criminal, employment, credit and motor vehicle background check

 

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